Welcome to ABC of Conventions

As the African Bureau of Conventions, we are a regional collaborative bidding facilitator for International conferences and events that represents all the major facilities and service providers in this region and links all the stakeholders in the value-chain in the most effective way.

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Latest News & Events

Press Release

African Bureau of Conventions offers new Turnkey Solution

 

The African Bureau of Conventions is extremely excited in that our new Portfolio now includes the Bureau, in partnership with i-Exhibit, being able to offer a full turnkey solution which offers a specialized service, of procurement, supply chain management, infrastructure and total project management packages.

 

It is our core objective to optimize the supply chain processes, with a strong focus on cost reduction and profitability. Christina Herbst of i-Exhibit will focus on the planning and management of all activities across the supply chain, from sourcing, procurement, transport, to the distribution of goods and services. This is made possible ...

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African Bureau of Conventions

Office:+27 (0)11 487 3522

Fax:+27 (0) 86 629 8620

 

Janine Meyer

Mobile:+27 (0) 83 6390399

janine@africanbureau.co.za

 

Sharon Peetz

Mobile: +27 (0) 82 443 7679

sharon@africanbureau.co.za

What We Do

Primary Role

The primary responsibility of the African Bureau of Conventions will be to market and sell the destination it represents, secure future meetings, congresses, exhibitions and other related business events to the destination thus offering our clients the best destination, venue and service providers.

 

Promotional Materials

Promotional material for the use of the meeting planners and organisers will be sourced and given upon request.

 

Educational Trips & Site inspections

Assistance will be given to arrange and facilitate educational trips and site visits to introduce the destination to planners along with the respective bid parties.

 

Website

We will assist in bringing together the Planners and Travel Industry of the destination together online and provide all the necessary information and guidance the planners and organizers may need. Online events calendar is also an important service and will contain the list and full details of upcoming conferences and events with links to the events websites (where possible)

 

Supplier Information & Quotations

We will act as an intermediary between the planners, CVBs  and meetings industry of the destination. We will provide information about suppliers for meetings and incentives and introduce the planners to local suppliers. We will also assist in obtaining quotes from suppliers and comprehensive proposals from local PCOs (professional congress organizers) and DMCs (destination management companies). Online RFP (request for proposal) will be installed on the site to help find the ideal solution for the planners and organizers with the suppliers and proposals for their event.

 

Social Programs and Pre & Post Tours

We offer meeting planners specialized advice on social events and spouses programs by providing information and recommendations on unique venues, tourist attractions, sightseeing programmes as well as creative incentive packages.

 

Assistance with congress candidature  Official bids

The African Bureau of Conventions will play an important role in getting support from local CVBs and  authorities for events/conventions. From the very beginning we will deal with the local/regional/national authorities in-order to provide the city's official, financial and administrative support, which ranges from support letters, permitting the use of city halls and unique venues at no or minimum cost, assisting in the promotion of an event with welcome banners and boards around the city etc. Some cities may even sponsor welcome receptions or provide some form of financial compensation. We will support the congress candidature process by compiling and submitting the official bid document for the city and or destination, providing promotional material, assisting with presentations, coordinating the support of local authorities and coordinating site inspections.

 

Tentative Bookings

We will make tentative reservations of conference venues & hotel rooms to ensure that the necessary availability during the bidding and negotiation process.

 

Delegate Boosting

After a bid is won, we will give assistance where required with collateral etc in order to promote the destination and city with delegate boosting activities.

 

Other services (Depending on the size of the congress/event)

Assistance in obtaining pre-financing and/or guarantee funds to Associations/Organizers.

Reservations of tours.

Assisting in finding financial support where appropriate.

Hospitality/information desk

Contact

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